Vendor invoice processing can quickly consume an accounts payable team’s time. Employees must open each document, identify the vendor, enter invoice details and confirm that the information matches the original bill. As invoice volume grows, repetitive data entry can delay approvals and increase the risk of errors.
Accounts Payable Document Recognition in Acumatica Cloud ERP helps automate invoice capture. The technology reads vendor invoices and uses the extracted information to prepare an accounts payable document for employee review.
Watch the video to see how Acumatica turns vendor invoice files into AP bills with fewer manual steps.
Vendor invoices can be uploaded directly into Acumatica or submitted through a supported email process. The recognition service analyzes the document and identifies available information that can be used to create the bill.
Recognized details may include:
The original invoice remains attached to the transaction, allowing employees to compare the extracted information with the source document during review.
Document recognition reduces typing, but it does not eliminate employee oversight. Acumatica presents the captured information for review so accounts payable employees can confirm the details and correct anything that was not recognized accurately.
Users can review vendor information, invoice totals and individual lines before creating the AP bill. The completed document can then move through the company’s normal approval workflow.
Keeping invoice capture, review and approval within Acumatica creates a more consistent process and reduces the need to move information between separate systems.
Automating invoice entry allows employees to focus on exceptions, vendor questions and payment planning instead of repeatedly typing information from PDFs. Faster processing also gives finance teams more current visibility into upcoming obligations.
Attached source documents create a clearer record for approvals, payment reviews and audits.
Watch the video above to see Acumatica AP Document Recognition in action, then talk with 3Value about reducing manual invoice entry and creating a more efficient accounts payable process.